Time Card Advance Calculator

Time Card Calculator:

Use this free time card calculator to calculate your total working hours, break durations, and overtime on a daily, weekly, or monthly basis. By entering the pay per hour you can also find the total pay and overtime pay of an employee. 

What Is The Purpose of A Time Card?

A time card records employees' clock-in and clock-out to determine their total working hours. This is beneficial for scheduling shifts, workload management, and payroll processing. A time card efficiently tracks employees' working hours, gross pay, and overtime pay, benefiting both employees and employers. 

How To Use The Time Card Calculator?

Follow the below-mentioned steps to use our calculator:

1. Customizing Time Sheets:

• Firstly, enter your name and choose a certain date
• After that decide on whether you want a weekly or biweekly time card. If you need a two-week sheet, select the "Bi-Weekly" option at the end of the tool and add your inputs for 2 weeks

2. Counting Working Hours:

To find out the total number of hours that you have worked, fill out the following fields of the timecard calculator:

• Clock in and out time for each day of the week
• Break duration

Once you have provided this information the tool will provide you with the total working hours. 

3. Calculating Payments:

• Go to the end of the time sheet and check the “Total Gross Income” box
• After that provide the hourly pay rate to our free time clock calculator and get to know the total pay

4. Overtime And Overtime Pay Calculation:

• Go to the end of the timesheet and check the “Include Gross Overtime Wages” box
• After that, you will see the input field for overtime. Now add the number of overtime hours, further choose from “Hours/Day” or “Hours/Week” and add the overtime pay rate
• If you don't know the overtime rate just leave it and the employee time clock calculator will calculate the overtime at a rate of 1.5x the regular pay. According to the Fair Labor Standards Act (FLSA), the overtime rate must be at least 1.5x the regular pay rate. 

5. Downloading And Printing Timesheet:

• Simply, click on the “Download PDF” to download the timesheet from the timesheet calculator, or if you want to print it, just click on the “Print” button

5 Reasons Why Timesheets Are Essential To Your Organization:

Here are the five key reasons why timesheets are essential:

1. Minimizes The Risk of Human Error: Reduce the risk of human error by eliminating the manual calculations
2. Saves Timesheets: By digitilizing the entry of data, it reduces the use of paper 
3. Hour Calculations: This makes it easy to calculate work hours per day, week, and month for payroll calculations
4. Automatically Deducts the Break Duration: A time card helps to deduct the break times so that only the working hours can be counted correctly
5. Aids in Payroll and Overtime Calculations: Having an accurate timesheet helps in calculating payroll and overtime accurately

How Can Our Time Card Calculator Help You?

• Managing the employee's attendance record
• Tracking daily and weekly break time
• Ensuring accuracy in the payroll processing
• Scheduling the shifts of workers

Meanwhile, using a work time calculator is important for both employers and employees. It lets them find out the total hours worked by an employee, contractor, or freelancer based on their clock-in and clock-out times for a better payroll processing. 

What Is The 7-Minute Rounding Rule?

The 7-minute rule is a system according to which the clock in time of the employee is rounded to the nearest quarter hour. Meanwhile, if an employee clocks in under the first 7 minutes of a quarter hour on the time sheet, the time is rounded down to the nearest value, but if it goes above 7 minutes, the time is rounded up to the next quarter hour.

Example:

• Clock in at 9:03 AM → Rounded down to 9:00 AM
• Clock in at 9:10 AM → Rounded up to 9:07 AM

Disclaimer:

This time card calculator is for informational purposes only. Results are based on the provided data and may not account for any rules or legal requirements in your area. Please consult your payroll provider for accurate time tracking.

References:

Wikipedia: Time sheet, Time cards, Advantages, Schedule

U.S. Department of Labor - Timekeeping